FindMyBids

Find government bids you can actually win. FindMyBids checks federal, state and local bids every morning, emails you the ones that fit your business, and shows what you need to bid. Free to start.

Get my free alert
FindMyBids › Registration guides

How to Register as a Vendor in New York

Where
New York State Contract Reporter (NYSCR), Empire State Development
Cost
Free ("All NYSCR services are free")
How long
unknown for NYSCR; a NYS Vendor ID is usable the next business day after it passes IRS TIN matching
Last checked
2026-09-27

See 153 open bids in New York →

What it's for

New York does not have one "vendor registration" that does everything. State agencies are required to advertise bid opportunities in the NYS Contract Reporter, and a free NYSCR account lets you read full ads and get daily email alerts. Payment setup (a NYS Vendor ID in the Statewide Financial System) is a separate step that normally happens when an agency is ready to pay you.

Have this ready

  • An email address and business contact details
  • The contracting categories, locations and ad types you want alerts for
  • For payment later: legal name and EIN/TIN that match IRS records, and a completed NYS Substitute Form W-9 (AC 3237-S)

Steps

  1. Go to nyscr.ny.gov and create a free account. NYSCR says "you must register to access the site's resources."
  2. Set your e-Alert preferences by category, location and ad type so matching ads are emailed to you daily.
  3. Optionally, choose the expanded registration to be listed in the NYSCR Business Registry.
  4. Browse ads, open the ones that fit, and follow each ad's instructions. The issuing agency's solicitation tells you how and where to submit.
  5. Optionally, sign up for the OGS Purchaser Notification Service for updates on OGS centralized contracts.
  6. When an agency plans to pay you, it collects your Substitute W-9 and adds you to the Statewide Vendor File. The Comptroller (OSC) says agencies start this step, not vendors.

After you register

  • Once you have a NYS Vendor ID, SFS emails you instructions to enroll in the Vendor Self-Service portal, where you can check purchase orders, invoices and payments and update your contact and address details.
  • Some agencies ask for a Vendor Responsibility Questionnaire. You can file it online through OSC's VendRep System and update it at any time.
  • Keep your NYSCR alert categories current so you don't miss ads.

Watch out for

  • Construction: OGS Design & Construction posts its bids separately (ogs.ny.gov/construction-opportunities) and takes submissions through Bid Express. NYSDOT highway lettings use their own electronic bid system at dot.ny.gov.
  • Public authorities and agencies also advertise in NYSCR, but each ad has its own submission method and deadlines.
  • NYSCR is free. You do not need a paid "registration service" to get state bid alerts.
  • Official sources do not give a processing time for NYSCR accounts.

Certifications and bid preferences in New York

Standard bid forms for New York

These are the forms bidders are most often asked to sign or attach on New York state bids. Each bid lists exactly which ones it needs, and many agencies attach their own copies, so always use the version in the bid documents when there is one.

Non-Collusive Bidding Certification (State Finance Law 139-d)
Certifies your prices were set independently with no price fixing.
When: All state competitive bids
Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility (DCA-3) (DCA-3)
Certifies you followed the state's contact rules during bidding and discloses any past non-responsibility findings.
When: All state bids
Sexual Harassment Prevention Certification (State Finance Law 139-l)
Certifies you have a written harassment policy and give annual training to all employees.
When: All state competitive bids
Gender-Based Violence and Workplace Certification (State Finance Law 139-m)
Certifies a written policy on gender-based violence, with hotline and anti-retaliation provisions.
When: State bids that include the packet
Executive Order 16 - Russia Business Operations Certification
Certifies your business operations in Russia, with three disclosure options.
When: State bids that include the packet
Executive Order 177 - Anti-Discriminatory Policies Certification
Certifies you follow anti-discrimination and anti-harassment standards.
When: State bids that include the packet
Vendor Responsibility Questionnaire (VendRep) (CCA-2 (construction))
Online questionnaire on your finances, legal history and integrity; the state reviews it before awarding.
When: Winning bidders on state contracts; construction firms use CCA-2
OSC Substitute Form W-9 (AC 3237-S)
New York's own W-9; the IRS W-9 is not accepted.
When: Any vendor who wants to be paid by NY State
Contractor Certification (ST-220-TD) (ST-220-TD)
Certifies your sales tax registration status to the Tax Department.
When: State contracts over $100,000
Contractor Certification to Covered Agency (ST-220-CA) (ST-220-CA) Notarized
Tells the agency you filed ST-220-TD; signed before a notary.
When: State contracts over $100,000
Contractor's Utilization Plan (BDC 328) (BDC 328)
Lists the minority and women-owned (MWBE) firms you will use to meet the contract goals.
When: OGS construction bids with MWBE goals
Application for MWBE Waiver (BDC 333.1) (BDC 333.1)
Asks the state to waive or reduce MWBE goals after a good-faith effort.
When: OGS construction bids when goals cannot be met
Wicks Exempt List of Subcontractors (BDC 59) (BDC 59)
List of subcontractors for projects exempt from the Wicks Law single-contract rule.
When: OGS construction bids, if applicable
NYS Department of Labor Public Work Contractor and Subcontractor Registry
DOL registration needed before you bid or work on public work covered by Labor Law Article 8.
When: Public work bids (covered projects); certified payroll goes through MPWR

Common questions

Is it free to register as a vendor in New York?

Free ("All NYSCR services are free")

Where do I register to bid in New York?

New York State Contract Reporter (NYSCR), Empire State Development: https://nyscr.ny.gov/

How long does New York vendor registration take?

unknown for NYSCR; a NYS Vendor ID is usable the next business day after it passes IRS TIN matching

What forms do I need to bid on New York state contracts?

Each bid lists its own forms. Ones bidders are commonly asked for include: Non-Collusive Bidding Certification (State Finance Law 139-d); Procurement Lobbying Certification and Disclosure of Prior Non-Responsibility (DCA-3); Sexual Harassment Prevention Certification (State Finance Law 139-l); Gender-Based Violence and Workplace Certification (State Finance Law 139-m); Executive Order 16 - Russia Business Operations Certification. The full list with links to the official blank forms is on this page.

Sources

FindMyBids isn't affiliated with any government agency. Registration is free or low cost on official sites; you don't need to pay a third party. Always follow the official portal's instructions.

Registered? Now find bids you can win.

FindMyBids checks federal, state and local bids every morning and shows you what it takes to win each one.

Get my free alert