How to Register as a Vendor in Arkansas

Where: SAP Ariba supplier registration (SAP Business Network), Office of State Procurement
Cost: Free (\"The SAP Business Network standard account is free to use.\")
How long: unknown (requests are reviewed and approved by the state supplier management team; no timeframe published)
Last checked: 2026-09-27

What it's for

In 2026 Arkansas moved state purchasing to SAP Ariba. The state calls the Ariba Business Network Portal "the official system for businesses and individuals to register as suppliers with the state." New formal solicitations of $75,000+ are run in Ariba; the old ARBuy system only finishes solicitations already in progress. Once approved you receive an AASIS vendor number.

Have this ready

Legal name exactly as on your IRS tax documents
Entity type and tax ID: EIN (corporation/business) or SSN (individual)
A signed W-9 ("a W-9 with a signature is required during the registration process")
Primary address for purchase orders, business phone, primary contact, email
Bank information (collected in the registration questionnaire)
The products/services categories you want bid notices for

Steps

Per the state's supplier Quick Reference Guide:

Open the Arkansas Supplier Self-Registration Request form (link above). Fill in required fields: why you're registering, entity type, IRS name, address, phone, and contact.
Wait for review. The supplier management team approves or declines the request.
When approved, you'll get an email invitation. Use it to create your SAP Business Network account (confirm email, enter a one-time password that's valid for 30 minutes, enter company legal name and address, create admin login, add product/service categories).
A second email link opens the Supplier Registration Questionnaire. Complete business type, contacts, EIN/SSN, W-9 upload, bank info, and vendor classification.
Individuals (SSN) also get an access code to verify identity and banking through a separate secure step.
After approval, choose the commodities/services you want notices for, then respond to events in Ariba.

Already registered before July 11, 2026? The state says you need to register in Ariba to update your account, respond to solicitations, or keep current contracts.

After you register

Pick your notification categories so postings reach you by email.
Update company details through the SAP Business Network (supplier.ariba.com).
Help: Office of State Procurement, 501-682-HELP (4357), or (501) 324-9316.
No renewal requirement was stated in the official FAQ.

Watch out for

Construction and DOT are separate: state building construction is advertised through DSAS's Building Authority bid announcements, and ARDOT highway lettings post under ARDOT's "Currently Advertised Projects."
Paid SAP Ariba upgrades: the standard account is free. You do not need a paid Ariba subscription to bid with the state.
Name mismatches: your name must match IRS records or the W-9 check can fail.
Paid third-party "registration services" are not needed.

Certifications and bid preferences in Arkansas

Arkansas Minority and Women-Owned Business Enterprise (MWBE) Certification, AEDC

Standard bid forms for Arkansas

These are the forms bidders are most often asked to sign or attach on Arkansas state bids. Each bid lists exactly which ones it needs, and many agencies attach their own copies, so always use the version in the bid documents when there is one.

Combined Certifications Form

One signed page certifying no Israel boycott, no illegal immigrant workers, no energy/firearms industry boycott and no Scrutinized Company subcontractors.

When: State bids and proposals; thresholds are $1,000 (Israel), $25,000 (immigration), $75,000 (industry boycott), and all bids (Scrutinized Company).

Illegal Immigrant Certification Form (A.C.A. 19-60-105)

Certifies you do not knowingly employ or contract with illegal immigrants; use when not using the Combined Certifications Form.

When: State contracts of $25,000 or more.

Israel Boycott Restriction Certification Form (A.C.A. 25-1-503)

Certifies you are not currently boycotting Israel; use when not using the Combined Certifications Form.

When: State contracts of $1,000 or more.

Contract and Grant Disclosure and Certification Form (EO 98-04)

Discloses whether legislators, state officials or employees (or their close relatives) own 10% or more of your business or hold control; signed under penalty of perjury, not notarized.

When: All state contracts and grants.

Equal Opportunity Policy

A copy of your written equal opportunity policy, or a written statement that you are not required to have one.

When: State solicitations that call for it with the response packet.

Competitive Bid Response Packet Template and IFB Response Packet

The state's fill-in response packets and price sheets for competitive bids and invitations for bid.

When: Commodity and service bids from state agencies.

Arkansas Vendor Registration (Ariba / AASIS vendor number)

Register in the state's Ariba supplier portal to get an AASIS vendor number, which you need to be paid and to respond to state bids.

When: All state vendors.

IRS Form W-9 (W-9)

Taxpayer ID form the state requires with vendor registration.

When: All new state vendors.

Performance and Payment Bond

Surety bond form for state building construction projects guaranteeing completion and payment of subs and suppliers.

When: Construction managed by the Division of Building Authority.

Division Zero (bidding and contract conditions) and Common Bidding Mistakes

The state's standard bidding and general conditions, plus a list of mistakes that get construction bids rejected.

When: State building construction bids through the Division of Building Authority.

Arkansas Contractors Licensing Board license

State commercial or residential contractor license (or commercial subcontractor registration) required to bid and perform covered construction work.

When: Construction bids; check the Commercial Licensing Law for the dollar threshold and bid-envelope license number rule.

Common questions

Is it free to register as a vendor in Arkansas?

Free (\"The SAP Business Network standard account is free to use.\")

Where do I register to bid in Arkansas?

SAP Ariba supplier registration (SAP Business Network), Office of State Procurement: https://745308655.sourcing3.ariba.com/ad/selfRegistration

How long does Arkansas vendor registration take?

unknown (requests are reviewed and approved by the state supplier management team; no timeframe published)

What forms do I need to bid on Arkansas state contracts?

Each bid lists its own forms. Ones bidders are commonly asked for include: Combined Certifications Form; Illegal Immigrant Certification Form; Israel Boycott Restriction Certification Form; Contract and Grant Disclosure and Certification Form; Equal Opportunity Policy. The full list with links to the official blank forms is on this page.

Sources

FindMyBids isn't affiliated with any government agency. Registration is free or low cost on official sites; you don't need to pay a third party. Always follow the official portal's instructions.

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